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Familiar with worrying if your job ads stand out from the crowd? Uncertain how to ensure a professional appearance while keeping the effort to a minimum? The Job Ad Designer gives you the freedom and flexibility to create customized job templates for your company! Helpful templates and the intuitive editor offer a wealth of knowledge on your path to professional job ads. Learn all the basics to make the most of this feature in this article.

1. What is the Job Ad Designer?

Our feature, the "Job Ad Designer", allows you to design customized and professional job templates for your company. The templates will help you or others in your company to create and publish your job ads smoothly and without effort.

2. Where to find the Job Ad Designer

You can create and edit your personal templates in the settings. For this purpose, go to "Settings" (1) > "Jobs" (2) > "Job templates" (3).

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Do you have an onlyfy one account? As standard, we provide you with the templates "Job Design Creative" and "Job Design Modern".

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[hint]

Do you have an onlyfy Prescreen Account? Your templates, which were not created with the Job Ad Designer, can be found under "Old templates".

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3. Overview page: Managing job templates

The following functions are available on the job templates dashboard:

• "Add job ad template" (1): With this function, you create your new job templates using the Job Ad Designer.
• "Edit" (2): You can edit your existing templates any time.
• "Set as default" (3): You can define a template as the default one. This is preselected when a new job is created. It is possible to define a template as the default for both the old and the new templates.
• "Duplicate" (4): You can duplicate templates and edit them accordingly.
• "Remove" (5): You can delete templates, which you do not need anymore. Please note, that this is a non-reversible process, so you have to confirm it.

4. How to create a new template

To create a new template, click on "Add job ad template". To edit a template, click on "Edit".

The editor consists of three main areas:

• Design settings (1): Under "Design" you can define the colours and fonts. Structural elements such as columns, headers, introductions and much more can be found in the "Components" section.
• Title, view, language (2): In addition to the title you can also edit the view and the language.
• The template (3): You design your template in this area.

You can build the structure of your templates with the help of our components or use a predefined, structured template. You can also define your own colours and fonts.

In this section you can adapt the colours of the template to your own colour design. You can define the colours for the following sections by clicking on the button:

• Background: The color of the whole template.
• Paragraph: The color of the text in the paragraph. 
• Buttons: Background color of the apply button.
• Buttons text: The color of the apply button text.
• Headings: The color of the headings.

The colours can be defined as follows:

To switch between HEX, RGB and HSL, click on the grey button with the respective name.

[tip]

We recommend you use the exact HEX, RGB or HSL parameter to get the precise color values of your company. You will receive this information from the responsible colleagues within your organization.

[/tip]

Design: Fonts

You define the font, its size and its weight for headings level 1 (H1), paragraphs and the apply button in this section.

In addition to the standard fonts (Arial, Arial Black, Courier New, Georgia, Impact, Tahoma, Times New Roman, Trebuchet MS, Verdana), you can also choose from the wide range of Google Fonts.

Components

You can easily add components to your template using drag and drop.

Basic components

Heading

With this component you add a paragraph to your template that is already defined as a heading. You can insert heading levels 1 and 2 as a component in your job template. You can also set all levels (H1 to H5) directly via the "Heading" button in the editing bar.

You can edit the text 

• by double clicking on the column OR 
• by selecting the column with a left-click and choosing the gear icon.

Besides the standardized design options, like text color, alignment, lists, you can also make use of placeholders. For more details see the section "Standard placeholders". 

You can access the source code with the <> button. 

[tip]

The heading matches the HTML tag <h1>. The size of the header will be calculated automatically based on the heading 1. Every header level is 1,2 smaller than the first level (e.g. H1 = 24 px > H2 = 20 px).

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Paragraph

With this component you add a text block to the template. Customize it with the same tools like you use for the heading.

[tip]

The paragraph matches the HTML tag <p>.

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These components allow you to define a multi-column layout. You have 2 to 5 columns available by default. You can change the columns via the gear icon (1).

• Gutters (2): Here you can define the horizontal and vertical distances between the columns in pixels (px).
• Width (3): To edit the length of the columns, adapt the value in this section to your needs. The length of the columns make up 100 %. This means, in case you have two columns, the length will be 50 % for each column.
• You insert additional columns with the "Add column" button (4).

[hint]

Please note: When you delete a column, then the content will be removed, too.

[/hint]

In order for candidates to apply, each template needs at least one "Apply now" button. You are welcome to add more than one button. You can customise the text by clicking on the gear icon.

In addition, we have added a hover effect (90% transparency) to the button to give your job ads a nice touch.

Ultimate Feature: Apply via WhatsApp

Add the "Apply via WhatsApp" button to your ads to allow your candidates to apply via WhatsApp.

Image

Customise your templates visually, too. To do this, either click on the gear icon or on the "Upload" button (1). Then insert your images via the "Upload file" button (2) or drag them directly onto the "Drop file here" area (3).

Supported formats: GIF, JPG, JPEG, PNG, SVG, WebP

You want do redirect the applicants to your homepage when they click on your image? Just add the full link including "http(s)://" into the field "Link to" (4). You can also create and add a placeholder as a link or part of your link.

Describe the image for people with impaired vision under "Alternative text for images" (5). We recommend you to leave the field empty if the image is used only as a design element.

Banner

The banner is one of the central elements of your template. Not only because this image will be used for your desktop version, but also because the various job markets like XING will use this one on their homepage. This is also the reason why you are allowed to use the banner only once in a template.

Gallery: The structure view also provides you the possibility to create a gallery with max. three images.

To upload your pictures go to the structure view (1), click on the gear symbol (2) and select "Add additional image" (3). Your images will be shown in the order in which you have uploaded them.

The images in the structured version must meet the following requirements::

• Image size: 1140 x 456 pixels
• Format: jpg, jpeg, png
• Size: max. 2 MB 

[tip]

Please make sure that the images have the same pixel size, otherwise they will be scaled to the aspect ratio of the first image.

[/tip]

As with the images, you have the following two additional options for the banner:

• You want do redirect the applicants to your homepage when they click on your image? Just add the full link including "http(s)://" into the field "Link to" (1). You can also create and add a placeholder as a link or part of your link.
• Describe the image for people with impaired vision under "Alternative text for images" (2). We recommend you to leave the field empty if the image is used only as a design element.

NEW: Footer image

Customize your job template by adding an image to the footer. Just like the banner, you can also insert this element into the template only once.

To upload a footer image either click on the gear icon or on the "Upload" button (1). Then insert your images via the "Upload file" button (2) or drag them directly onto the "Drop file here" area (3).

Supported formats: GIF, JPG, JPEG, PNG, SVG, WebP

You want do redirect the applicants to your homepage when they click on your image? Just add the full link including "http(s)://" into the field "Link to" (4). You can also create and add a placeholder as a link or part of your link.

Describe the image for people with impaired vision under "Alternative text for images" (5). We recommend you to leave the field empty if the image is used only as a design element.

NEW: Video

Videos are a great way to make your job ads more attractive. Drag the "Video" element into your job template (1), click on "Choose" (2), paste the link you want (3) and save the changes (4). Please note that you can only add this element once.

Supported video portals: YouTube and Vimeo.

[hint]

When posting your jobs on LinkedIn, please note that videos are not accepted by LinkedIn.

[/hint]

NEW: Social Media

Link to your social media channels in your job ads. To do this, add the "Social Media" element (1) to your job template and click "Add social media links" (2). You can add the following channels to your job templates using the corresponding link (3):

• Company website
• XING company page
• kununu
• Twitter
• Facebook
• YouTube
• Pinterest
• Instagram
• TikTok

After saving (4), the icons of the selected channels will be displayed in your job template. Please note that this element can only be added once to the template. Therefore, each channel can only be displayed once.

Section with title

With smart components you define areas instead of text or image blocks, which makes your work more easier. Additionally, on the one hand, the smart components will be automatically assigned to the appropriate section in the structured template, on the other hand, they will be used also for the job feed and API. You can customize the title of each component by clicking on it.

Introduction

In this section you can introduce your company and state some general information about the job offer. The heading for this section is optional, so you can hide it with the eye symbol on the right side. You can add a job title within the introduction but you cannot format it as a heading.

[tip]

The content of this component matches job_content_1 at the job feed. The corresponding itemprop is hiringOrganization.

[/tip]

Your tasks

Your profile

Here you can list all of the skills and characteristics of your ideal candidate.

What we offer

Besides the salary, other benefits like restaurant vouchers, company cars or extra vacation days are of great interest for the candidates. List here all relevant information. 

Contact

How do candidates get in touch with you? In case you have a specific contact person for the job, you can add their contact data in this section.

Placeholders allow you to create templates whose content automatically adapts to each job. You can add them easily via the editor menu:

Please find all the standardized placeholders in the following spreadsheet:

Custom data fields

You can also insert custom questions or data, which you have defined in the "Settings" (1) > "Jobs" (2) > "Custom data fields" (3), into your template in the form of placeholders. To do this, simply activate the option "Show in job advertisement" (4). The respective additional data field is then displayed as a placeholder and can be inserted into the job template (5).

It´s possible to customize the date formats with extra codes. Please find the appropriate formula in the following spreadsheet: 

The format of the days and month depends on the language of the template. The standard format of the certain language is set by default.

[tip]

Please find the entire list of all possible formats here: https://unicode-org.github.io/icu/userguide/format_parse/datetime/#date-field-symbol-table.

[/tip]

6. The optimal workflow: How to adjust the view of your templates effectively

It is possible to optimize your templates not only for the desktop view but also for mobile devices. Additionally, we also offer you a structured template.

We recommend you create and design your templates in the following order:

1. Desktop template
2. Multi-language template
3. Mobile template
4. Structured template

[hint]

Always activate the structured template at the end of the process. This ensures that all changes are applied.

[/hint]

Desktop template

Firstly, create your desktop template, which is optimized for computers. 

Multi-language templates

In case you publish your job ads in several languages, create these templates in the second step. Just change the language options in the template to any desired language and add your text afterwards.

Content and design of your template will be automatically adapted to the smartphone view. Please note that, in this view, it is not possible to display more than one column. Therefore, your multi-column templates will be converted to a single-column view. The width of the column will be adjusted to the total size.  

Job templates created with the Job Ad Designer can be optimized for several purposes. Besides the desktop and smartphone view, you can also publish these templates on job markets, which require a special structure ("liquid design").

To achieve the most perfect job ad, you have to define five different sections:

• Introduction: Description of your company
• Your tasks: Description of the tasks
• Your profile: Description of the skills, degrees, experiences
• What we offer: Description of the benefits of the company
• Contact: Contact person for the candidates

You can customize each component via drag & drop or you can delete them, too. The headings are also editable.

Activate the structured view by moving the slider next to "Prepare structured template" (1) to the right. Now you will see the structured view (2) next to "Desktop" and "Mobile".

[hint]

Please note: Contents, which cannot be allocated to a section, will be listed at the end of the side in the area "UNASSIGNED COMPONENTS". You can move these elements to the above areas. In case you are not dispatching them, the content will not be published.

[/hint]

In the structured template, you can adjust the following design settings:

• Background color for mobile devices (1)
• Color for headings and links (2)

[tip]

We recommend that you always activate and adjust the structured view so that your job ads can be displayed optimally.

[/tip]

7. Publishing

The job ads and the content will be used by different platforms.

Candidate Center and Widget

The desktop and the mobile view of a job ad will be shown at the candidate center and the widget. The multi-language templates are available, too.

The ad will be shown in the browser language of the candidate – in case the language does not exist, the standard language of your onlyfy one account will be used. 

XING

When you publish on XING, the title and the content of your job ad will be delivered to their homepage.

[tip]

Only the standard HTML tags, like h1, h2, h3, h4, h5, h6, hr, a, br, li, ol, ul, p, b, em, i, strong, will be conveyed. Other tags and attributes like inline-CSS and style-tags will be removed.

[/tip]

JSON

The JSON format is – except for the listed job contents – identical to the feed. The chronology matters for the content of the field "description".

„description": {         "job_content_1": "", // Inhalt von „Einleitung“         "job_content_2": "", // Inhalt von „Ihre Aufgaben“         "job_content_3": "", // Inhalt von „Ihr Profil“         "job_content_4": "", // Inhalt von „Wir bieten“         "job_content_5": "" // Inhalt von „Kontakt“ }

Karriere.at

Karriere.at is a special feed, which is used only for jobs in Austria. In order to use it, you need a contract with karriere.at. 

The content of the job ad will be assigned to the field simple_html_content. The content of the ad will be provided without images and CSS styles. Only the standard HTML tags will be (h1, h2, h3, h4, h5, h6, hr, a, br, li, ol, ul, p, b, em, i, strong).  

<simple_html_content><h1>Raketen Techniker</h1><p><strong>Position: </strong>Vollzeit<strong><br></strong><strong>Standort: </strong>Wien<strong><br></strong><strong>Bereich: </strong>Vertrieb und Handel<strong><br></strong><strong>Eintrittsdatum: </strong>2021-07-14</p><p><strong>Einleitung</strong></p><p>onlyfy one entwickelt eine cloud-basierte E-Recruiting Lösung für Unternehmen aller Größen. Das machen wir im Herzen Europas - genauer gesagt, in Wien. Gegründet im Jahr 2014 arbeitet unser Team seither mit HR-Abteilungen und Arbeitssuchenden zusammen um zu ermöglichen, dass talentierte Menschen im richtigen Job genau das tun können, was sie lieben und was ihnen am besten liegt.</p> <p>Seit Juli 2017 gehören wir zu XING, dem führenden beruflichen Netzwerk im deutschsprachigem Raum. Gemeinsam wollen wir die Zukunft des Recruiting nachhaltig verbessern.</p><p><strong>Deine zukünftige
	

< content><h1>Raketen Techniker</h1><p><strong>Position: </strong>Vollzeit<strong><br></strong><strong>Standort: </strong>Wien<strong><br></strong><strong>Bereich: </strong>Vertrieb und Handel<strong><br></strong><strong>Eintrittsdatum: </strong>2021-07-14</p><p><strong>Einleitung</strong></p><p>onlyfy one entwickelt eine cloud-basierte E-Recruiting Lösung für Unternehmen aller Größen. Das machen wir im Herzen Europas - genauer gesagt, in Wien. Gegründet im Jahr 2014 arbeitet unser Team seither mit HR-Abteilungen und Arbeitssuchenden zusammen um zu ermöglichen, dass talentierte Menschen im richtigen Job genau das tun können, was sie lieben und was ihnen am besten liegt.</p> <p>Seit Juli 2017 gehören wir zu XING, dem führenden beruflichen Netzwerk im deutschsprachigem Raum. Gemeinsam wollen wir die Zukunft des Recruiting nachhaltig verbessern.</p><p><strong>Deine zukünftige
	

Jobs in Germany can be posted also via the Bundesagentur für Arbeit (Federal Employment Agency). The whole content of the ad will be assigned to the field "Stellenbeschreibung" and you can edit it before you book it.

The customer-specific job markets allow you to book your job ads via email. The email covers the job ad as an HTML document and a folder with all the images.

[tip]

By using the structured template, the HTML also contains the below data.

[/tip]

The multi-posting provider are connected via the same data structure.

Public REST API

The public REST API allows access to jobs and also to the content of the job ads. Please find the complete description of the REST API in this document.