Tag applications of interest and create your own structured talent pool from the many promising candidates. In this article, we will take you through the steps you need to take to get an organized view.

1. What is a talent pool?

A talent pool is a central database in which competence profiles of promising applicants and employees are managed. This can be used for various purposes, depending on the wishes and specifications of your company.

In onlyfy one you have two options to build a talent pool: via a job or with the help of tags. Let's look at both options in the next chapters.

2. A job as talent pool

Create your own job for your talent pool under "Jobs" (1) > "Add" (2) and manage your talents in this special job (3). The advantage of this method is that you can define your own recruiting process. The segmentation can thus also be done via the status in the recruiting process.

3. Using tags to create a talent pool

The second option is to tag your talents with labels and create a "fictitious" talent pool. The advantage of this is that you do not have to create a separate job for this and you can later display the candidates that you have marked as talents clearly in a list via the "Candidates" tab.

Create tags

Create tags by going to "Settings" (1) > "Applications" (2) > "Candidate tags" (3) and adding a new tag (4). Assign a name to the tag  (5) and select an appropriate color (6). You can also choose an individual color that matches your company: enter the HEX color code, e.g. #FFFF00 for yellow (7).

Mark people with high potential with the tag "Talent Pool" to build your own talent pool.

In addition to the talent pool, tags give you a variety of segmentation options. For example: 

• Skills: Create tags for different skills that are important in your company, such as English, PHP.
• Positions: If you are looking for recurring specialists, mark suitable candidates with the corresponding job title, e.g. Waiter/Waitress.
• Departments: Group applicants based on your company's departments, such as "Talent Pool Marketing".

Tag candidates

Assign one or more tags to the applicants by clicking on "Edit tags" (1) in the candidate profile. Now select the appropriate tag(s) from the list by clicking on "Select a tag" (2). Do you want to remove a tag? Then click on the "X" next to the tag (3). Otherwise, save the changes (4).

Your talents

After you have tagged your applicants accordingly, filter the list of candidates (1) by the respective tag (2) to display all talents in this pool.

4. Extended data retention

Take advantage of the option to keep your talents' data longer. You can automatically offer them a longer data storage period.

Also use the option to store the data of your talents longer and automatically offer them a longer data storage. You can easily set this up in "Settings" (1) > "Privacy & data processing" (2).

Among others, you can choose from the following options:

Category	Function	Explanation
Application related data retention	Automatically offer to extend data retention 2 weeks before removal	Activate this field so that your applicants are automatically notified about this possibility. Candidates who have already agreed to longer data storage will not receive this email.
Extended data retention	Enable extended data retention checkbox in the application form	Candidates may agree to longer data storage for further job offers from you during the application process.
	Automatically offer to extend data retention 2 weeks before the current agreement expires	Once you check this box, your candidates will be automatically notified about the expiration of the longer data storage period.